The Future of the Office

By
Max Shepherd-Cross
·
December 15, 2020

The Future of the Office

Here at Officely we’ve helped a number of companies reopen their offices and in the process have accumulated a lot of interesting insights into the future of office-based work.  


COVID has changed the way we work forever and has forced us to re-evaluate the purpose of the office. I’m sure you’ll agree with me that when you have deep focused work to do, you’re better off staying at home. So why are companies reopening their offices? What have they missed when working from home? We ask these questions a lot and hear the same answers time and again: 


  • Collaborative work - it’s really hard to replicate face to face collaboration remotely.
  • Relationship building - how do new employees develop vital relationships across the organization if they never meet?
  • Serendipitous conversations - so many innovations can be traced back to a chance conversation between colleagues from different teams, how do you replicate that online? 


Not only are these the core values of the office, but they are also the core building blocks of a successful company. Without collaboration, strong relationships and serendipitous conversations, companies will never innovate. As such, we believe that the whole office experience should be redesigned to optimise for these 3 things, which is what we are doing at Officely.


In order to do this, we have discovered that the core principle is to make sure the right people are in the office together. 


That might sound very simple, but let me illustrate the complexity using an example. Imagine there are two offices, Office A and Office B both are adopting a hybrid work strategy that allows their employees to work both from home and the office. Office A allows their employees to choose when they come in. Office B ensures that the right people are in the office together.


Office A

By allowing employees to choose which days they come into the office each employee starts to fall into habits. One employee might only come in on Tuesdays and Thursdays whereas another might only come in on Wednesdays and Fridays. These colleagues never overlap in the office, they never get the chance to build a relationship or have a serendipitous conversation. Over time more and more colleagues never overlap in the office and relationships go stale and innovation is stunted. 


Office B

However, over in Office B they have taken a lot of care to ensure that not only everyone from the same team is in the office on the same day, but also that different teams overlap. For example, the sales team might overlap with the marketing team on one day and then the engineering team on another. This ensures that everyone in the organisation overlaps in the office regularly. No relationships go stale and there are plenty of opportunities to have serendipitous conversations. 


Here at Officely we have been developing an AI scheduling tool that learns how an organisation works. It learns who needs to collaborate with who, and which teams work closely together. It combines the preferences of everyone across your organisation and then suggests the best days for each of your employees to go into the office to ensure your teams can collaborate effectively. 


Hybrid work has the potential to change the way we work for the better, your employees can improve their work-life balance with less commuting and you can improve productivity, not to mention the real estate cost savings. However, if implemented incorrectly, it also has the potential to ruin collaboration and innovation across organisations. 


To make this work you have to ensure the right people are in the office together. 

State
Mandate or Prohibition Information
For More State-by-State COVID-19 Information
Alabama

State and local governments in Alabama are prohibited from requiring a person to be vaccinated. Private employers may require a vaccine as a condition for employment, as long as they provide reasonable accommodations for employees who are unable to get the vaccine due to medical or religious reasons. Masks are not required to be worn by employees.

Alaska

State and local governments in Alaska are prohibited from requiring a person to be vaccinated. Private employers may require a vaccine as a condition for employment. Masks are not required to be worn by employees.

Arizona

State and local governments in Arizona are prohibited from requiring a person to be vaccinated. Private employers may require a vaccine as a condition for employment, as long as they provide reasonable accommodations for employees who are unable to get the vaccine due to medical or religious reasons. Masks are not required to be worn by employees.

Arkansas

State and local governments in Arkansas are prohibited from requiring a person to be vaccinated. Private employers may require a vaccine as a condition for employment, as long as they provide reasonable accommodations for employees who are unable to get the vaccine due to medical or religious reasons. Masks are not required to be worn by employees.

California

Vaccine mandates in California currently allow employers to require employees to submit proof of COVID-19 vaccination. Additionally, California employers can dictate whether masks are required by employees or not.

Colorado

Colorado vaccine mandates allow private employers to require their employees to show proof of vaccination against COVID-19 in order to go to work. Colorado has a mask mandate for state-owned institutions, but private employees are not required to wear one.

Connecticut

Private employers in Connecticut can decide whether they will require proof of vaccination as a condition for employment. Vaccinated individuals are exempt from wearing a mask.

Delaware

Private employers in Delaware can decide whether they will require proof of vaccination as a condition for employment. Masks are not required by employers, but unvaccinated individuals are encouraged to wear them.

District of Columbia

Private employers in the District of Columbia can decide whether they want to mandate vaccines among their employees. Masks are required unless you are in a private office where the public cannot enter.

Florida

State and local governments in Florida are prohibited from requiring a person to be vaccinated. Additionally, private businesses cannot require a vaccine as a condition for employment. Masks are not required.

Georgia

State and local governments in Georgia are prohibited from requiring a person to be vaccinated. Additionally, private businesses cannot require a vaccine as a condition for employment. Masks are not required to be worn by employees.

Hawaii

Private employers in Hawaii can make an independent decision about requiring proof of vaccination or weekly testing as a condition for employment. Hawaii encourages all employees to wear masks whenever they are in a common area with other employees.

Idaho

State and local governments in Idaho are prohibited from requiring a person to be vaccinated. Additionally, private businesses cannot require a vaccine as a condition for employment. Masks are not required.

Illinois

Private employers in Illinois can make an independent decision about requiring proof of vaccination or weekly testing as a condition for employment. All employees must wear a mask while indoors.

Indiana

Private employers in Indiana can mandate employee COVID-19 vaccines, with the exception of the state government and some local entities. Employees are not required to wear a mask.

Iowa

A private employer in Iowa may require an employee to undergo testing or prove receipt of COVID-19 vaccination as a condition of employment. However, employees in Iowa have medical exemptions beyond the federal and state requirements. Masks are not required for employees.

Kansas

Private employers in Kansas may require an employee to undergo testing or prove receipt of COVID-19 vaccination as a condition of employment, but exemption requests must be reviewed and considered. Masks are not required.

Kentucky

Private employers in Kentucky can decide whether to require an employee to undergo testing or prove receipt of COVID-19 vaccination as a condition of employment. Masks are not required.

Louisiana

Private employers in Louisiana can mandate COVID-19 vaccines as a condition of employment. Private employers also have the discretion to require masks.

Maine

Private employers in Maine can mandate COVID-19 vaccines as a condition of employment. Masks are not required.

Maryland

Private employers in Maryland may require a COVID-19 vaccination with some conditions; mandates are dependent on internal policies, procedures, and the status of each person's employment. Private employers are able to mandate wearing masks.

Massachusetts

Private employers in Massachusetts can mandate COVID-19 vaccines as a condition of employment. Masks are not required.

Michigan

Private employers in Michigan can require employees to get vaccinated against COVID-19, as long as employers consider accommodations for employees who are medically or religiously exempt from getting the vaccine. Masks are not required.

Minnesota

Private employers in Minnesota can mandate COVID-19 vaccines as a condition of employment. Private employers are able to mandate wearing masks.

Mississippi

Currently, private employers can mandate COVID-19 vaccines for employees at their own discretion. However, a recently filed bill would prohibit this if it gets passed. Masks are not required.

Missouri

Private employers in Missouri can require employees to get vaccinated against COVID-19, as long as employers allow exemptions for employees who are medically or religiously unable to get the vaccine. Masks are not required.

Montana

State and local governments are prohibited from requiring a person to be vaccinated. Additionally, private businesses cannot require a vaccine as a condition for employment. Masks are not required.

Nebraska

Private employers in Nebraska can decide whether to require an employee to undergo testing or prove receipt of COVID-19 vaccination as a condition of employment. Masks are not required.

Nevada

Private employers in Nevada can mandate COVID-19 vaccines as a condition of employment. Mask mandates are currently in place by county.

New Hampshire

State and local governments in New Hampshire are prohibited from mandating vaccines. Private employers can require employees to get vaccinated against COVID-19, as long as the mandate is job-related and employers allow exemptions for employees who are medically or religiously unable to get the vaccine. Masks are not required.

New Jersey

Private employers in New Jersey can mandate COVID-19 vaccines as a condition of employment. Masks are not required.

New Mexico

Private employers in New Mexico can mandate COVID-19 vaccines as a condition of employment. Masks are required in New Mexico for individuals in any public, indoor setting.

New York

Private employers in New York can mandate COVID-19 vaccines as a condition of employment. NYC vaccine mandates specifically state that an employer can require a vaccine for employees who regularly work face-to-face with other employees or those who work with the public. If your office does not require proof of vaccination as a condition of entry, every employee must wear masks at all times.

North Carolina

Private employers in North Carolina can mandate COVID-19 vaccines as a condition of employment. Masks are not required.

North Dakota

Private employers in North Dakota can require employees to get vaccinated against COVID-19, as long as employers allow exemptions for employees who are medically or religiously unable to get the vaccine. Masks are not required.

Ohio

Vaccine mandates in Ohio state that private employers can require employees to get vaccinated against COVID-19, as long as employers allow exemptions for employees who are medically or religiously unable to get the vaccine. Masks are not required.

Oklahoma

Private employers in Oklahoma can make COVID-19 vaccines a condition of employment provided the employer offers reasonable accommodations for employees. Masks are not required.

Oregon

Private employers in Oregon can mandate COVID-19 vaccines as a condition of employment. Masks are required in all indoor settings.

Pennsylvania

Pennsylvania vaccine mandates state that a private employer may require employees to show proof of vaccination against COVID-19 in order to go to work. Masks are not required.

Rhode Island

Private employers in Rhode Island can mandate COVID-19 vaccines as a condition of employment. Rhode Island also states that masking is required of all employees who are not vaccinated.

COVID-19 Regulations and Vaccine Mandates in Australia

The Australian Government’s vaccination policy says, in general, receiving a vaccination is free and voluntary, though it aims to have as many Australians vaccinated as possible. Furthermore, each Australian state and territory can implement its own vaccine and mask mandates. Currently, both Victoria and New South Wales require employees to be vaccinated before entering an office.


COVID-19 Regulations and Vaccine Mandates in Germany

In Germany, employees can only reenter the workforce if they show their “3G certification” that says they are vaccinated against COVID-19, have recently tested negative for COVID-19, or have recovered from the virus. Unvaccinated employees must take a test every workday and provide proof of a negative result for each test they take.

Additionally, employers must offer a work-from-home option for all employees, as long as the nature of the employee’s work allows for it. German employers may require employees to wear masks.


COVID-19 Regulations and Vaccine Mandates in Italy

Vaccines are not mandatory in Italy, and employers cannot require a vaccine as a condition for employment. However, they can require employees to wear masks while on the job.


COVID-19 Regulations and Vaccine Mandates in Spain

Employers in Spain cannot require employees to submit to a COVID-19 vaccination. There are currently no indoor mask mandates.


COVID-19 Regulations and Vaccine Mandates in Switzerland

Employers in Switzerland cannot require employees to submit to a COVID-19 vaccination, but it is encouraged. Encouragement includes resources on where to get the vaccine, how to protect yourself against COVID-19, and where you can get tested. Mask mandates in Switzerland state that you must wear a mask while indoors.


COVID-19 Regulations and Vaccine Mandates in Russia

Vaccine mandates are not legal in Russia, but employers can encourage vaccination with information like locations for vaccines and COVID-19 testing. Russia does require masks to be worn in crowded public spaces.


COVID-19 Regulations and Vaccine Mandates in the UK

Currently, only employees of health care facilities are required to show proof of vaccination as a condition for employment in the United Kingdom, which encompasses England, Ireland, Northern Ireland, and Wales.

There are no prohibitions for private employers, which allows them to each make their own decision about whether to mandate vaccines and masks for employees.


Help Your Employees Stay Informed on the Latest COVID-19 Regulations

With so many different regulations and mandates, the best thing you can do for your employees is to help them stay informed about COVID-19. Use the CDC’s distancing and masking guidelines, encourage people to stay home when they’re sick, and provide them with helpful COVID-19 related resources. Consider offering your employees the option to work from home or on a hybrid schedule if their job allows for it.

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Max Shepherd-Cross
Max is one of the cofounders and CEO of Officely.

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